Reinforce Search Inc.

Data Privacy Policy

This Data Privacy Policy is adopted by the Company in compliance with Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012, its Implementing Rules and Regulations (IRR), and other applicable issuances of the National Privacy Commission (NPC) of the Philippines.

1. Purpose

The REINFORCE SEARCH INC. is committed to protecting the privacy, confidentiality, and security of all personal information collected from applicants, candidates, clients, employees, business partners, and other stakeholders. This Policy outlines how the Company collects, uses, stores, shares, and protects personal data in relation to its headhunting, executive search, recruitment, and related services.

2. Scope

This Policy applies to all employees, officers, consultants, recruiters, contractors, and authorized representatives of the Company who process personal information in the course of business operations.

3. Collection of Personal Data

The Company may collect the following personal information and sensitive personal information from candidates, clients, and employees:

• Full name, address, contact details, and email address
• Date of birth, nationality, civil status, and gender
• Employment history, educational background, and professional qualifications
• Resume/CV, government-issued IDs, and references
• Compensation details and employment preferences
• Background check and verification information
• Other information necessary for recruitment and employment matching purposes

4. Purpose of Processing

Personal data collected by the Company shall only be processed for legitimate business purposes, including but not limited to:

• Candidate sourcing, screening, and evaluation
• Executive search and recruitment activities
• Coordination with clients regarding manpower requirements
• Verification of credentials and employment history
• Scheduling interviews and assessments
• Compliance with legal, regulatory, and contractual obligations
• Maintenance of talent databases for future opportunities
• Internal administrative and operational purposes

5. Consent

By submitting personal information to the Company, the data subject authorizes the Company to collect, use, store, process, and share such information for lawful recruitment and employment-related purposes. The Company ensures that consent is obtained in accordance with the Data Privacy Act of 2012.

6. Data Sharing and Disclosure

The Company may share personal information with clients, business partners, service providers, and government agencies only when necessary and in accordance with applicable laws and regulations. The Company shall ensure that proper data sharing agreements and confidentiality measures are in place.

7. Data Retention

Personal data shall be retained only for as long as necessary to fulfill the declared and legitimate business purposes, or as required by law and regulatory obligations. After the retention period, records shall be securely disposed of or anonymized.

8. Data Protection and Security Measures

The Company implements reasonable organizational, physical, and technical security measures to protect personal data against unauthorized access, disclosure, alteration, misuse, or destruction. Such measures include:

• Restricted access to personal information
• Secure electronic storage systems and password protection
• Confidentiality agreements for employees and authorized personnel
• Regular review of data protection procedures

9. Rights of Data Subjects

In accordance with the Data Privacy Act of 2012, data subjects have the following rights:

• Right to be informed
• Right to access
• Right to object
• Right to rectification
• Right to erasure or blocking
• Right to data portability
• Right to file a complaint before the National Privacy Commission

10. Breach and Security Incident Management

The Company shall establish procedures for managing data breaches and security incidents. Any incident involving unauthorized access, disclosure, or loss of personal data shall be reported and managed in accordance with the requirements of the National Privacy Commission.

11. Confidentiality Obligation

All employees, recruiters, and authorized representatives handling personal information are required to maintain strict confidentiality and shall not disclose personal data to unauthorized persons.

12. Amendments

The Company reserves the right to amend or update this Policy from time to time to ensure compliance with applicable laws, regulations, and operational requirements.

13. Contact Information

For questions, concerns, or requests related to this Policy or the processing of personal data, data subjects may contact:

REINFORCE SEARCH INC.
12^th Flr. Times Plaza Bldg., United Nations Ave. Malate Manila
info@reinforcesearch.com
+632-8790-4031
RODALYN A. MALAPITAN

Approved and adopted by Management for implementation and compliance with Philippine data privacy laws.